Basic rules for facility bookings:

• The Renter is responsible for setting up and taking down tables and chairs prior to, and following, the Event.
• Clean up after yourself as best you can. The Renter may be charged an additional fee if the room is left extremely messy.
• Do not use tape or glue on the walls.
• Persons using this room will comply with all library policies and rules as well as federal, provincial and municipal legislation.
• Damage to the facility will be paid for in full at a cost determined by the Library Director.
• You must not block any passageways or emergency exits. If furniture needs to be moved from the meeting room, please speak with a staff member.
• The Library reserves the right to cancel any booking with reasonable notice.
• The Library can refuse or cancel a booking if it could interfere with Library operations, or poses potential physical risk to Library patrons, staff, or property.
• You must not admit more than the maximum number of people, as described by the room occupancy, into the meeting room.

Rules for advertising:

• The Library, by permitting the Renter to hold an Event at the Library, does not in any way endorse the Event.
• The Library will not promote private events held in our rental spaces.
• Any advertising or promotion of the Event may solely refer to the Library as being the venue location for the Event. The Renter is asked to mention the specific space rented (e.g. Community Room—Whistler Public Library Community Room) in their communications.
• Renters may not claim Library sponsorship or endorsement of an event without the Library’s prior written permission. This includes use of the Whistler Public Library logo. In addition, Whistler Public Library should not be tagged in any social media promotion of the event.
• On the day of the event, promotional materials and other literature can only be displayed or distributed within the room booked.
• Upon request, the following statement must be displayed prominently at the event or in promotional materials: “Statements made during this event do not necessarily reflect the values or opinions of the Whistler Public Library”.